Why Become a Meeting Sponsor?

Bring your company to the forefront of the biophysical community! Becoming a BPS sponsor represents an extraordinary opportunity to complement your company’s marketing plan and is one of the best business decisions your company can make this year.

Annual Meeting Sponsorships Yield Results and Maximize Your ROI:
  • Build and reinforce name recognition for your company and your products among over 7,000 of the industry’s top decision makers and labs from across the world.
  • Enhance your visibility beyond the exhibit hall to achieve maximum exposure at the Annual Meeting.
  • Added exposure will result in increased booth traffic, enabling your company to have better opportunities for one-on-one experiences with attendees.
  • Show your support for the field of biophysics and the innovative research of its scientists. 

All Sponsorships Include:
  • Recognition on signage throughout the Annual Meeting
  • Mention in the Society’s monthly Newsletter beginning August 2015 through March 2016
  • Sponsor ribbons for exhibit personnel, if exhibiting
  • Recognition in the Annual Meeting Program Guide
  • Priority Points toward booth selection
  • Logo with hyperlink on the front page of the Annual Meeting homepage


Onsite Company Branding
Registration Tote Bags SOLD
Registration Package $9,000
Badge Lanyards $8,000
Cyber Café $6,000
Poster Push Pin Stations (Exclusive) $5,000
Exhibits & Poser Locator Sign $5,000
Meeting Note PadsSOLD
Meeting Pens$4,000
Carpet Decals$3,000
Annual Meeting Bag Inserts SOLD
Exhibit Hall Aisle Signs (9 Available) $1,500
   

Digital Advertising/Marketing Opportunities

Mobile App $5,000
Meeting Website Banner Ads $2,000 (3 Months)
$1,500 (2 Months)
$1,000 (1 Month)
 Dedicated Banners on Email (3 Available)see below 
Banner Ad on Live Floor Plan (3 Available) $1,000
 All Registered Attendee Final Email (Exclusive)$6,000

Support Future Researchers
SRAA Poster Competition SOLD
Image Contest $5,000
Image Contest PrizesSOLD
Undergraduate Poster Fest$1,500 Each 
Undergraduate Student Lounge$1,500 Each
Student Travel Awards $1,000

Social Events & Networking

Monday Night Social Reception $20,000 or
4 sponsorships at $5,000 each
Saturday Opening Mixer $10,000 or
4 sponsorships at $2,500 each
New Member Welcome Coffee $5,000
Afternoon Break Sponsor $2,500
Speaker Ready Room$2,000



Onsite Company Branding

Registration Tote Bags - $9,000
  • Company logo (single color) imprinted on all tote bags
  • All meeting attendees will receive a tote bag at registration
  • Sponsor ribbons for all booth staff
 

Registration Package - $9,000
  • Company’s name and logo will be displayed on signage around the registration counter plates. These signs are prominently displayed where all of the event traffic funnels through to the registration counters
  • Company’s logo displayed as the computer screen saver for all the registration desk computers.
  • Company logo and website displayed in the all attendees email
  • Logo recognition on prominent on-site signage
  • Sponsor ribbons for all booth staff
Registration Package items can also be individually sponsored, please contact exhibits@biophysics.org for more information
 
Badge Lanyards - $8,000
  • Company logo printed in one color on the lanyard
  • All meeting attendees will receive a badge lanyard at registration
  • Logo recognition on prominent on-site signage
  • Sponsor ribbons for all booth staff 
 

 Cyber Café - $6,000 each
  • 5 available
  • Your logo set as the desktop image
  • The URL of your choice set as the website home page
  • Signage at the computers recognizing your company
 

Poster Push Pin Stations - $5,000 (Exclusive)
  • Company logo on the top header next to “Push Pins Station”
  • Company logo or advertisement on the bottom half of the two poster push pin stands
 
Exhibits & Poster Locator Sign - $5,000 (Exclusive)
  • Company logo printed on the Booth Locator boards located inside and outside the Exhibit Hall
  • Company booth highlighted on the floor plan of the Booth Locator boards
  • Highlighted listing on live floor plan
 

Meeting Note Pads - $4,000
  • Designed for use during the meeting and at home. Each note pad features your company logo in one color on the top of the note pad that is distributed in the conference tote bag
 

Meeting Pens - $4,000
  • Company name, logo, and/or web address, printed in one color on pens inserted into the Annual Meeting tote bag
 

Carpet Decals - $3,000
  • Lead buyers directly to your booth by placing carpet decals in the main entrance of the exhibit hall or entrance of you aisle
  • As all 7,000 attendees walk into the Exhibit Hall they would be directed to your booth
 

Annual Meeting Bag Inserts - $1,600 (5 available)
  • Place an 8 ½ x 11, one sheet insert in each tote bag
  • All Meeting attendees will receive a tote bag with your insert at registration
BPS reserves the right to accept or reject advertisement at its sole direction. Advertisement has to be approved by BPS in order to be distributed.  
 
 Exhibit Hall Aisle Signs - $1,500 (9 available)
  • Company logo printed double-sided in full color on the bottom of the large sign hanging above each aisle
  • Each sign limited to one company
 

Digital Advertising / Marketing Opportunities


Mobile App - $5,000 (Exclusive)
Be seen every time, everywhere! Get maximum exposure within the app as well as in all communications related to the app (print, on-site signage and digital communications). Keep your company in the spotlight the entire show and only a touch away! 


  • Your logo on the loading page of the app
  • Exclusive banner on log-in page
  • Exclusive banner on map page
  • An exclusive tab to display your message without requiring Internet access Your logo on all signage about the app at the show
  • Exposure on email communications from the Society to the society members and attendees
 

Meeting Website Banner Ads
$2,000—3 months/ $1,500—2 months/ $1,000—1 month (4 available)

  • Enhance your brand awareness through our NEW online advertising opportunities. Drive viewers to your company website and generate higher contact rates by advertising on BPS meeting website
  • Banner consists of a logo or content (content has to approved by BPS staff before being placed on the website) 
 

 Dedicated Banners on Email (1 available/ per monthly email)
To receive the maximum exposure in advance choose from September, October, November, December, or January email sent out to all attendees. Company logo/or content approved banner hyperlinked.
Pricing varies on month and distribution list, contact exhibits@biophysics.org to get pricing  
 

Banner Ad on Live Floor Plan - $1,000 (3 available)

  • Company logo and hyperlink on online live internet floor plan until the 2016 show 
 
All Registered Attendee Final Email: $6,000 (Exclusive)
  • Company logo placed prominently on the email, with a hyperlink to company webpage, that is sent to all registered Annual Meeting attendees, over 6,000 people
  • Highlighted listing on live floor plan
 

Support Future Researchers


SRAA Poster Competition: $5,000 (Exclusive) or $1,000 each
  • 5 available
  • Signage at the event recognizing your company 
 

Image Contest - $5,000
  • Company recognition and hyperlink on the image submission site
  • Company recognition on all contest signage and event promotion, including emails and webpage
  • Company recognition on loudspeaker announcements made in the Exhibit Hall pertaining to this contest 
 

Image Contest Prizes - $3,000
  • Company recognition on all contest signage and event promotion, including emails and webpage
  • Company recognition on loudspeaker announcements made in the Exhibit Hall pertaining to this contest 
 
Undergraduate Poster Fest- $1,500
  • 3 available 
  • Signage at the event recognizing your company 
 

Undergraduate Student Lounge - $1,500
  • 3 available
  • Signage at the event recognizing your company 
 

Student Travel Awards - $1,000 each
  • 5 available
  • Signage at the event recognizing your company 
 

Social Events & Networking

Monday Night Social Reception - $20,000
  • 1 exclusive sponsorship, or 4 sponsorships at $5,000 each
  • If exclusive: a complimentary basic full-page advertisement in the Annual Meeting Program, table to display your products at event
  • Logo recognition on prominent on-site signage
  • Sponsor ribbons for all booth staff 
 

Saturday Opening Mixer - $10,000
  • 1 exclusive sponsorship, or 4 sponsorships at $2,500 each
  • Logo recognition on prominent on-site signage
  • Sponsor ribbons for all booth staff 
 

New Member Welcome Coffee - $5,000
  • Signage at the event recognizing your company
  • Recognition in the email inviting attendees to the event
  • Opportunity to provide promotional items or company information during event 
 
Afternoon Break Sponsor - $2,500
  • Signage at the event recognizing your company
  • Company recognition on loudspeaker announcements made in the Exhibit Hall pertaining to this break 
 

Speaker Ready Room - $2,000
  • Signage in the Speaker Ready Room
  • Opportunity to provide promotional material in the Speaker Ready Room 
 

General


Annual Meeting Supporter - $500
  • Company logo recognized on signage at convention center  
 
  


For personal assistance on sponsorships,
contact Namita Gautam, Sales and Exhibits Manager,
 at 240-290-5609 or exhibits@biophysics.org.