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Each year, Satellite Meetings are held in conjunction with the Society's Annual Meeting on the Friday before the Meeting begins.  Satellite Meetings are organized by individuals, scientific companies, and scientific groups.

 

2026 Satellite Meeting Proposal Submission

Satellite Meeting Proposal Deadline: September 19, 2025

Criteria for holding a Satellite Meeting

The following criteria must be met before a Satellite Meeting may be approved and advertised as a Satellite Meeting of the Biophysical Society Annual Meetings:

  • Proposals must be received by the Society prior to the cut-off date (September 19, 2025). Organizer(s) must be a member of the Society and proposals must be co-signed by nine current other Society members. Proposals will then be submitted to the Program Chair for review and approval.
  • Proposals must include the meeting title and list of speakers and their affiliations. Any proposals received that do not include this information will not be submitted to the Program Chair for review and approval.
  • Organizer(s) are responsible for payment of all costs associated with running the meeting. These costs include, but are not limited to: food and beverage, audio/visual, and sound expenses.
  • Meeting organizer(s) must pay a $3,150 fee to the Society, unless the organizers' company is exhibiting at the Annual Meeting.
  • The Society Office will handle registration, which will be $175 per registrant (early) and $250 per registrant (on-site), and will staff the on-site badge and registration process. The Society will also provide signage and program handouts, based on information provided by the organizer(s).
  • Meeting organizer(s) may not use the Biophysical Society name or logo in promotional materials.
  • Abstracts accepted for presentations at the Society Annual Meeting are allowed to be presented at the satellite meetings. The cost of poster boards ordered will be invoiced back to the organizer(s).

Please submit proposals to the Society office at [email protected].