Registration

On-Site Registration Hours

Day	Times
Friday, February 9	3:00 PM–5:00 PM
Saturday, February 10	7:30 AM–6:30 PM
Sunday, February 11 – Tuesday, February 13	7:30 AM–5:00 PM
Wednesday, February 14	8:00 AM–3:00 PM

Registration badges will be available for pick up in Bridge West of the Pennsylvania Convention Center. Admission to all scientific sessions, poster area, exhibits, and Society social functions require a badge.

Badges are required for admittance to all scientific sessions, subgroups, poster area, exhibits, and social functions. Please remember to keep your badge with you at all times. Attendees will be charged a $30 processing fee to replace one badge on-site. All subsequent requests for badge replacements will require the attendee to re-register for the meeting at the full on-site registration rate in the attendee's member category.

After you have completed your registration to attend the meeting, don’t forget to: 

1. Complete your abstract submission. Remember, if you have only paid $75 early or $175 late abstract submission fee, you are NOT registered for the meeting. This fee is only to complete the abstract submission. 
2. Make your air and/or ground transportation arrangements to Philadelphia, Pennsylvania.
3. Book your hotel room through the Biophysical Society Housing Bureau, Convention Housing Partners (CHP) to ensure you get the best rates offered for the Annual Meeting. 

All early abstracts submitted by October 1, 2023, and accepted by the Program Committee will be published as a supplement to the Biophysical Journal.

An online program will be available one month prior to the Annual Meeting for registered attendees to download or print.

Due to the sensitive nature of data and the preliminary, unpublished research findings, all filming and recording of any kind (camera, cell phones, personal devices) in the scientific session rooms, Exhibit Hall, and poster area is strictly prohibited unless accompanied by a member of the Society staff. Any individual seen taking photographs in any session room, the Exhibit Hall, or poster area will be escorted out by security. 

Requests for registration cancellations and refunds must be submitted to [email protected].  A $50 fee will be deducted from all registration cancellation refunds. Refund requests must be received by the Society Office no later than January 4, 2024, 11:59 PM, USA Eastern.

In cases of cancellations due to denied Visa applications, the full registration fee minus the processing fee of $50 will be refunded after having received a proof of the rejection from the corresponding embassy via email, mail, or fax and the rejection was not due to late application. Visa applications submitted after November 30 that are denied will not receive a refund.

Press Registration

The Biophysical Society welcomes and encourages science journalists to attend the Annual Meeting and report on the research being presented. Please review the Annual Meeting Program to pinpoint presentations that may be of particular interest to your publication.

Press Credentials

To register as a member of the press, please contact the Biophysical Society’s Director of Advocacy and Public Affairs, Leann Fox at [email protected] or 240-290-5606. The Society waives registration fees for reporters that can document their status as a member of the press corps. This can be done with a recognized press card, proof of membership in a national or international science writers association, or the submission of previously written articles covering an annual meeting. The Society will not waive registration for editors of peer-reviewed journals, ad sales representatives, publishers, program officers, or marketing professionals. Scientists, advertising or marketing professionals, and editors must register through general registration and pay the registration fee.

Institutional Press Officers/Public Information Officers

The Biophysical Society encourages institutional press officers and public information officers to prepare press releases on research members of their community who are presenting at the Annual Meeting. The Society will distribute these press releases on-site and can also make them available electronically. Please contact Leann Fox at [email protected] for more information.

Press Release

Press release highlighting research being presented at the meeting will be made available via Eurekalert, Society's website, and social media during the meeting. Follow #BPS24.

Embargo Policy

Please note that specific content related to the abstracts and presentations at the Annual Meeting are strictly embargoed until the day of the session.