Exhibit Space Fees:

  • 10’ x 10’ Inline Booth $2,950
  • 10’x10’ Corner Booth $3,300

Benefits of Exhibiting:

  • Access to over 5,000 scientists from around the world
  • 600+ scientific poster presentations daily featured in the Exhibit Hall, surrounding exhibits on all sides for maximum traffic flow
  • Refreshment and snack breaks during exhibit hours
  • Exhibitor Lounge with daily coffee and light snacks in a relaxed area dedicated to you
  • Passport Competition for grand prize in Exhibit Hall
  • Education and Career Opportunities Fair
  • The Art of Science Image Contest
  • Exhibit floor perimeter security when exhibits are closed and complimentary booth cleaning each night
  • Opportunity to hold an Exhibitor Presentation for meeting attendees during specified times throughout the Annual Meeting
  • One copy of the Annual Meeting Daily Schedule for each company
  • (6) complimentary exhibitor booth badge registrations per 100 square feet, (4) complimentary guest badges to be used for visitors in the Exhibit Hall per 100 square feet, and complimentary meeting scientific registration(s) as designated:
    • 100-300 square feet, (1) scientific badge
    • 400-600 square feet, (2) scientific badges
    • 700+ square feet, (3) scientific badges  
  • Opportunity to rent the pre- and post-attendee registration mailing lists
  • Company name, address, website, company description, and product categories printed in Annual Meeting Daily Schedule provided the contract is received by December 20, 2023. 
  • Hyperlink to your company’s website from the Annual Meeting and Exhibit websites
  • Complimentary use of the Career Development Center onsite (posting jobs online and interview rooms)
  • Exclusive access to promotional opportunities to promote brand awareness leading up and at the Annual Meeting
  • Advertising opportunities in Annual Meeting Daily Schedule and other BPS publications
  • Subscription to the monthly exhibitor newsletter e-blast containing important information, reminders, and deadlines

Fees Include:

  • 8’ high back drape and 3’ high side dividers
  • 7” x 44”  identification sign with company name and booth number
  • Basic exhibitor listing in printed program, online, and mobile app
  • Six exhibitor badges per 10’ x 10’ space purchased
  • Four complimentary guest badges to be used for visitors in the Exhibit Hall per 10’ x 10’ space purchased
  • Complimentary meeting scientific registration(s) as designated:
    • 100 sq. ft. – 300 sq. ft. one complimentary scientific badge
    • 400 sq. ft. – 600 sq. ft. two complimentary scientific badges
    • 700 sq. ft. + three complimentary scientific badges
  • Exhibit floor perimeter security when exhibits are closed
  • Complimentary access to Exhibitor Lounge
  • Exclusive exhibitor only support opportunities

Payments and Cancellations

Upon submitting a completed contract to Exhibit Management, you are contracting exhibit space for 2024. Full payment is due with a completed contract to secure your space. Submitting a completed contract but with pending or no payment does not release the exhibiting company from the contractual obligation.

Any request to cancel or change your booth selection must be submitted in writing and sent to the Biophysical Society at:

BPS Exhibit Management
5515 Security Lane, Suite 1110
Rockville, MD 20852
[email protected]

There will be no refunds made on or after July 1, 2023.

Show Rules and Regulations

BPS Show Rules and Regulations