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The Society welcomes groups of members, organized along scientific or geographic boundaries, to hold an ancillary meeting during the Annual Meeting.  The primary purpose of an ancillary meeting is to provide a social or networking opportunity but not a scientific meeting or session.  Please note that ancillary meetings may not be scheduled in conflict with scientific sessions at the Biophysical Society Annual Meeting. If approved by the Society, groups holding ancillary meetings will be provided space in the convention center for their events and the time and location of the event will be listed in the printed program.

Ancillary Meeting Request Deadline: September 30, 2019

Criteria for holding an Ancillary Meeting 

The following criteria must be met before an Ancillary Meeting may be approved and advertised as an Ancillary Meeting
of the Biophysical Society Annual Meeting:

Please note that Ancillary Meetings may not be scheduled in conflict with scientific sessions at the Biophysical Society Annual Meeting. Requests for meeting space must be submitted in writing to the Biophysical Society office no later than Monday, September 30, 2019.  Your request must include the following:

  • A description of the meeting and its purpose
  • Estimated attendance
  • Desired room setup
  • A statement of how the meeting, if approved, should be announced in the Program.

The Biophysical Society is a scientific and international organization, and each request will be evaluated on these two criteria. If approved, the Society will provide contacts for food and beverage as well as audio visual needs at the Convention Center.