Proposal Criteria & Deadlines

Satellite Meetings

Criteria for holding a Satellite Meeting
2011 Satellite Meetings Proposal Deadline: PASSED

2012 Satellite Meetings Proposal Deadline will be posted shortly.

The following criteria must be met before a satellite meeting may be approved and advertised as a satellite meeting of the Biophysical Society Annual Meeting:

  • Proposals must be received by the Society prior to the cut-off date (10/1/10). Organizer(s) must be a member of the Society and proposals must be co-signed by nine current other Society members. Proposals will then be submitted to the Program Chair for review and approval.
  • Proposals must include the meeting title and list of speakers and their affiliations. Any proposals received that do not include this information will not be submitted to the Program Chair for review and approval.
  • Organizer(s) are responsible for payment of all costs associated with running the meeting. These costs include, but are not limited to: food and beverage, audio/visual, and sound expenses.
  • Meeting organizer(s) must pay a $1950 fee to the Society, unless the organizers’ company is exhibiting at the Annual Meeting.
  • The Society Office will handle registration, which will be $50 per registrant (early) and $60 per registrant (on-site), and will staff the on-site badge and registration process. Also, the Society will provide signage and program handouts, based on information provided by the organizer(s).
  • Meeting organizer(s) may not use the Biophysical Society name or logo in promotional materials.
  • Abstracts accepted for presentations at the Society Annual Meeting are allowed to be presented at satellite meetings. The cost of poster boards ordered will be invoiced back to the organizer(s).

    Please submit proposals to the Society Office at


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